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Microsoft Teams Governance

Get ready for the future with Microsoft Teams Governance Solution

Valprovia Teams Center is the leading Microsoft Teams governance software. Manage lifecycle management processes for Microsoft Teams and SharePoint, including guest management and the automated provisioning of templates.

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Teams Center - Governance Tool

Some of our customers who have placed their trust in us

We support companies through our products and consulting services in areas such as Microsoft 365 and Dynamics 365.
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Implement Microsoft Teams Governance with Teams Center

Valprovia Teams Center revolutionizes the management of Microsoft Teams and SharePoint, eliminating the need for IT administrators to learn another complex IT solution.

Effortlessly configure your Microsoft Teams governance templates and let Teams Center handle the automation seamlessly.

Minimize the time spent on administrative tasks with Teams Center, creating more room for other priorities.

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Automate your Microsoft Teams governance rules with Teams Center

  • Lifecycle Management
  • Create and manage teams
  • Microsoft Teams Templates
  • Approval processes
  • Automated archiving and deletion of teams
  • External user management and guest access
  • Automated compliance guidelines
  • Easy collaboration in Microsoft teams
  • Follow the Microsoft Teams governance best practices
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Your benefits with Valprovia Teams Center

1.

Automated management for Microsoft Teams and SharePoint

Optimize your workflow by automating routine tasks, creating a more efficient and error-free management environment.

2.

Optimized document organization for AI applications

Improve document organization for AI use, ensuring data is optimally structured to enable maximum efficiency and innovation.

3.

Secure and compliant access for end users

Ensure secure and compliant access to protect end-user interactions and data within Microsoft Teams and SharePoint.

Pricing Calculator

Choose the number of licenses you need and find the best fit for you. Teams Center is a self-hosted solution, and we will install it on your Microsoft 365 tenant.

Standard

per User/Month
Licence count:
Approval workflows
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URL and naming conventions
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Min - Max Owners / Members
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Workspace Classification (Metadata)
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Archiving (Creation date, metadata & inactivity)
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Deletion
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Templates for Teams groups
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Microsoft Teams provisioning
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Native support for PnP provisioning
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Provisioning of sensitivity labels
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Control of content sharing settings
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Template access control
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End user dashboard
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Workspace search
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Individual views for end users
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Professional

per User/Month
Licence count
Includes all standard features
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External user management
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Automatic access control for internal and external users by expiration date
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NDA for the external users
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Permanent archiving (extended archiving)
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Change history for the workspaces
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SharePoint Team Site (without M365 Groups) provisioning
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SharePoint Communication Site Provisioning
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Provisioning of retention labels
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Multi-language support
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Explore: Search for private Teams group
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Joining requests for the private Teams groups
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Suggestions of similar Teams groups
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Enterprise

per User/Month
Licence count:
Includes all standard & professional features
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Template versioning
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Template publishing
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Bulk updates for the Teams groups
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Bulk updates for the SharePoint Site Collections
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Channel management
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Channel provisioning
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Channel request (Standard, Private, Shared)
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Approval processes for the channels
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External user management within the shared channels
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Customization of SharePoint Site Collections of private and shared channels
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Migration tool: Migration of the existing Teams groups in Teams Center
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Personal contact
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Leading in Microsoft 365 Governance: Discover the Valprovia Advantage

As recognized Microsoft 365 experts, we have been advising our clients since the introduction of Microsoft 365, successfully navigating numerous challenging customer scenarios.

Our extensive experience and deep expertise in Microsoft 365 governance are reflected in our innovative product.

We offer not only the powerful Teams Center tool but a comprehensive solution that includes concept development, consulting, configuration, and support.

Many renowned companies have already trusted our expertise. We are ready to support your company with our proven solution and work together to create an efficient and secure future.

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Customer Case Study: Ypsomed AG

Ypsomed, a leading developer and manufacturer of injection and infusion systems, has successfully standardized the implementation of Microsoft Teams. By utilizing Teams Center, Ypsomed was able to automate governance rules and ensure user-friendliness for both administrators and end users. This led to more efficient collaboration and relieved the IT department.

 
Customer Case Study 3-1

Customer Case Study: Horváth

Horváth & Partners, an international management consultancy, has achieved significant improvements in the management and use of Teams rooms through the Teams Center solution. They have introduced an automated process for creating and managing Teams rooms, which has relieved the IT department and increased user satisfaction. This includes standardized templates for Teams rooms, compliance with security and compliance policies, and the management of external users.

 
Customer Case Study 3

Customer Case Study: Bürkert

Bürkert Fluid Control Systems has successfully implemented Microsoft 365 and Microsoft Teams. By customizing the Teams Center solution to their specific requirements, they were able to improve collaboration both internally and externally. This led to a reduction in operational workload for the IT department and more efficient management of Teams groups.

 
Customer Case Study 1

Let's supercharge your Microsoft 365 platform with a proven step-by-step process

We offer the best Microsoft 365 productivity solution that will help you standardize and automate Teams governance processes. Teams Center new team retention policies are designed to support and engage all team members effectively.

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Workshop

Discover our portfolio for your growth

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Your plan

We create your individual plan

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Rainer Schulz
Head of IT Services, Horváth & Partners

The decision for Teams Center was easy for us because we immediately recognized the added value via drastically reducing administrative activities through Teams Center.

 
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Additional Features in Teams Center

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Create Templates

Easily create Microsoft Teams and SharePoint templates and control which user groups in your organization have access to which templates.
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Microsoft Teams Governance Rules

Configure the approvers and a minimum and maximum number of owners and members for your Teams groups with Microsoft Teams Governance Rules.
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Versioning and Mass Updates

Automatically update your teams to a new version with template versioning. This allows you to easily respond to changing business needs.

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Private and Self-hosted

Teams Center is provided as a self-hosted solution on your environment, ie all data remains on your tenant and is not passed on to third parties.

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Nobody is site collection administrator

When you assign owners in Teams Center, they don't get administrative rights on the Microsoft platform outside of our solution.

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Archive Teams automatically and deletion of Teams groups

With the advanced archiving mechanism, you can search for inactive teams, close completed projects and securely archive your data.
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Classification of Teams groups and Document Tagging

Define template-specific metadata for automatic document tagging and use it to start business processes behind your workspaces.
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Add-ons

Expand Teams Center with our Add-Ons. For example, migrate your existing environment quickly and conveniently into Teams Center with the Migration Add-On or include lifecycle management for shared channels in your governance with the Channel Management Add-On.

Frequently Asked Questions

Teams Center is a Microsoft Teams governance solution. With Teams Center, you can define and automate your organization’s governance, security, and compliance policies as templates. Additionally, Teams Center enables the automation of governance policies for SharePoint Site Collections.

Yes, Teams Center does offer multiple languages, including English, German and Russian.

Teams Center can be implemented across various industries for companies with 500 or more employees.

In Microsoft Teams, every team owner has SharePoint Site Collection Administrator rights by default. This excessive access can lead to various issues, such as:

  • Uncontrolled content sharing.
  • No true 100% read-only archiving.
  • No assurance of standardized file structures, which affects the deployment of AI solutions.

At Teams Center, team owners are not assigned SharePoint Site Collection Administrator rights by default. This distinction helps address the issues listed above effectively.

Teams Center is suitable for you if you have high security and compliance requirements.

Teams Center is installed on the customer's tenant by Valprovia experts and it is a self-hosted solution.

For configuring Teams Center, you will receive a 1-2 hour training from Valprovia experts. After the training, you will be able to configure your own template. In addition, you will find numerous videos on the administration of Teams Center, eliminating the need for continuous support from Valprovia experts. If required, we can take over the entire configuration of Teams Center templates as part of our Professional Services offerings.

Upon successful commissioning, you will receive access to our support portal. You can contact our support via email and will be excellently supported by our experts based on the SLA times.

The roll-out of Teams Center can be done within 2-3 weeks.

  • First, an governance concept is developed in various workshops together with the customers.
  • The solution is configured by Valprovia experts or by customer.
  • Your existing Teams will be migrated by Valprovia Teams Center Migration Tool.
  • The solution is rolled out.

The setup of Teams Center will not take more than one day.

The self-hosted variant ensures that the product provider has no access to customer data, thereby ensuring the highest level of compliance.

Yes, with Teams Center, you have the option to provision only SharePoint sites without creating a team.

Yes, you can add different URL and naming conventions to each team you create.

Yes, you can assign different security levels with sensitivity, retention, and classification labels in Teams Center.

Teams Center offers an AI-based tagging feature for your documents with metadata entered during the workspace creation process. Teams Center also provides support for SharePoint Syntex.

Teams Center is offered with a subscription per user per month. The subscription includes product licenses and support services with SLA. We offer a rental option where the costs are calculated on a monthly basis.

Valprovia:

  • Monthly license fees of Teams Center (incl. support)
  • Annual maintenance contingent (individually agreed upon depending on the customer scenario)

Microsoft:

  • Monthly costs for Azure services (Since Teams Center is a self-hosted solution, the hosting costs must be borne by the customer. Typically, the amount is €80-120 per month)
Yes, Teams Center can deploy apps like Planner or OneNote. You have the ability to deploy numerous apps and tools.
Teams Center can enhance the structure and governance of Microsoft 365 groups by implementing effective governance strategies and ensuring that only authorized individuals are allowed to create teams. This helps prevent sprawl in Microsoft Teams and ensures the secure use of Microsoft Teams.
Microsoft offers a variety of tools and software for implementing governance functions in Teams, including Microsoft Entra ID P1 and Microsoft Information Protection. These tools support effective governance and help ensure security. However, Microsoft tools do not fully solve all issues, which is why Valprovia Teams Center complements the existing Microsoft features.
Communication and collaboration within Teams and channels can be optimized by applying best practices and integrating third-party apps. This promotes a powerful collaboration platform and enhances the use of Microsoft Teams.
Inactive teams and groups in Microsoft Teams can be managed through archiving and regular reviews by Teams Center. This helps keep the Teams environment clean and organized, supporting effective governance.
Best practices for planning governance in Teams include establishing clear policies for team creation, using the Teams Admin Center for monitoring, and implementing tools to enforce governance functions. These measures help optimize the governance of Microsoft Teams.

Download Checklist: Optimal Governance for Microsoft Teams

Check all relevant aspects step by step and ensure optimal governance

Download checklist now
 
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Get to know our Teams Center expert consultant

Benjamin Stierle is a leading expert in Microsoft Teams with extensive experience in implementing and optimizing this platform for companies using Teams Center. With a deep understanding of the features and capabilities of Teams Center, Benjamin helps companies revolutionize their communication and collaboration.

 
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